Group To-Do Management Tools

Post from MmIT journal’s techround up writer, Kevin Curran.

Managing tasks is generally not a fun way to spend your time and keeping track of shared to-dos and tasks with dependencies can be even more difficult. There are some tools which can help. I highlight two here.

Remember the Milk ( seeks to remove the need to write your to-do lists on sticky notes, whiteboards, random scraps of paper, or the back of your hand. Remember The Milk makes managing tasks an enjoyable experience. It offers mobile apps, the ability to tag to-dos with location, and organize sequential tasks with dependencies. The app also allows you to share your to-dos with others who have work assigned to them. Accounts are free, but mobile apps, email support, Outlook Sync, and the latest features will set you back about £18 per annum. Added tasks can be edited (or not) to include various fields; locations can be added, and an integrated Google Maps feature allows users to save commonly-used locations. Tasks can also be organized by tags. Tasks can be postponed, and Remember the Milk will inform users of the number of times a given task has been postponed.

Producteev ( allows you to add to-dos easily, manage them via the Web or iOS app, assign items to team members, share documents, workspaces, and whiteboards, get email alerts to new tasks and deadlines. The service synchronises nicely with Google Calendar. You can forward important emails to and the service will create to-do lists on the fly and send you alerts when needed.

Producteev makes adding tasks less of a chore. You can use the web interface to manually enter tasks but you can also simply forward an email to Producteev and use the subject line to tag it with a due date for the task. There is a free basic account, but £50 per annum will give you added security, increased storage, and a customisable workspace for 2 users. There are more expensive plans which increase features such as number of users, phone support and storage.


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